| Date | Public | Conveners | Scientific organizing committee/ Copernicus Meetings |
|---|---|---|---|
| 13 Jan–05 Mar 2025 | Call-for-sessions: public can suggest sessions in the various Programme Groups. | Community | |
| 06–19 Mar 2025 | Session programme finalization based on the call-for-sessions suggestions. | SOC | |
| 06–16 Mar 2025 | Co-organization requests between Programme Groups for session programme finalization. | SOC | |
| 26 Mar 2024 | Call-for-abstracts, start of the abstract submission | Community | |
| 07 May 2025, 13:00 CEST | Abstract submission deadline | Community | |
| 08–21 May 2025 | Convener Part 1 + 2 (SOI + II) Convener Part 1: acceptance, rejection, transfer of abstracts to other session (no oral/poster selection at this stage), additional upload of abstracts by conveners are possible. Convener Part 2: Session Tagging, i.e. conveners communicate wishes and requirements regarding room size, time blocks, no-overlap requests, to SOC |
Conveners | |
| 22–27 May 2025 | SOC Part 1 (PCI): evaluation of rejected and unassigned contributions, finalization of sessions that have not completed Convener Part 1 task (SOI), session mergers should be processed through this tool. | SOC | |
| 28 May 2025 | Letter of acceptance email (information to authors if their abstract is accepted and in which session, no information about the oral or poster decision), acceptance subject to presenter registration. | Copernicus | |
| 29 May–05 Jun 2025 | PCII (SOC Part 2): assigning of time blocks, rooms, days and exact session times to each session on the basis of convener requests and consistency for the programme. | SOC | |
| 06–18 Jun 2025 | Convener Part 3 (SOIII): oral/poster selection (according to the assigned timeblocks), ordering of presentations, indication of potential invited keynote presenters by Conveners. | Conveners | |
| 19 Jun–02 Jul 2025 | PCIII (SOC Part 3): finalization of programme | SOC | |
| 03 Jul 2025 | Letter of schedule email (information to authors with precise details regarding session, time and length of presentation, etc.). Upload of conference programme on website. |
Copernicus | |
| 31 Jul 2025 | Deadline for presenter registration | Authors | |
| 31 Jul 2025 | Early registration deadline | Community | |
| 01 Aug 2025 | Deadline for Letter of invitation requests | Community | |
| 15 Aug 2025 | Deadline for conference registration with bank transfer payment | Community | |
| 15 Aug 2025 | Deadline for daily programme | Conveners | |
| 07–12 Sep 2025 | EPSC-DPS 2025 | Community |
13 Jan–05 Mar 2025
Public: Call-for-sessions: public can suggest sessions in the various Programme Groups.
Conveners: Community
13 Jan–05 Mar 2025
: Call-for-sessions: public can suggest sessions in the various Programme Groups.
: Community
06–19 Mar 2025
Public: Session programme finalization based on the call-for-sessions suggestions.
Conveners: SOC
06–19 Mar 2025
: Session programme finalization based on the call-for-sessions suggestions.
: SOC
06–16 Mar 2025
Public: Co-organization requests between Programme Groups for session programme finalization.
Conveners: SOC
06–16 Mar 2025
: Co-organization requests between Programme Groups for session programme finalization.
: SOC
26 Mar 2024
Public: Call-for-abstracts, start of the abstract submission
Conveners: Community
26 Mar 2024
: Call-for-abstracts, start of the abstract submission
: Community
07 May 2025, 13:00 CEST
Public: Abstract submission deadline
Conveners: Community
07 May 2025, 13:00 CEST
: Abstract submission deadline
: Community
08–21 May 2025
Public: Convener Part 1 + 2 (SOI + II)
Convener Part 1: acceptance, rejection, transfer of abstracts to other session (no oral/poster selection at this stage), additional upload of abstracts by conveners are possible.
Convener Part 2: Session Tagging, i.e. conveners communicate wishes and requirements regarding room size, time blocks, no-overlap requests, to SOC
Convener Part 1: acceptance, rejection, transfer of abstracts to other session (no oral/poster selection at this stage), additional upload of abstracts by conveners are possible.
Convener Part 2: Session Tagging, i.e. conveners communicate wishes and requirements regarding room size, time blocks, no-overlap requests, to SOC
Conveners: Conveners
08–21 May 2025
: Convener Part 1 + 2 (SOI + II)
Convener Part 1: acceptance, rejection, transfer of abstracts to other session (no oral/poster selection at this stage), additional upload of abstracts by conveners are possible.
Convener Part 2: Session Tagging, i.e. conveners communicate wishes and requirements regarding room size, time blocks, no-overlap requests, to SOC
Convener Part 1: acceptance, rejection, transfer of abstracts to other session (no oral/poster selection at this stage), additional upload of abstracts by conveners are possible.
Convener Part 2: Session Tagging, i.e. conveners communicate wishes and requirements regarding room size, time blocks, no-overlap requests, to SOC
: Conveners
22–27 May 2025
Public: SOC Part 1 (PCI): evaluation of rejected and unassigned contributions, finalization of sessions that have not completed Convener Part 1 task (SOI), session mergers should be processed through this tool.
Conveners: SOC
22–27 May 2025
: SOC Part 1 (PCI): evaluation of rejected and unassigned contributions, finalization of sessions that have not completed Convener Part 1 task (SOI), session mergers should be processed through this tool.
: SOC
28 May 2025
Public: Letter of acceptance email (information to authors if their abstract is accepted and in which session, no information about the oral or poster decision), acceptance subject to presenter registration.
Conveners: Copernicus
28 May 2025
: Letter of acceptance email (information to authors if their abstract is accepted and in which session, no information about the oral or poster decision), acceptance subject to presenter registration.
: Copernicus
29 May–05 Jun 2025
Public: PCII (SOC Part 2): assigning of time blocks, rooms, days and exact session times to each session on the basis of convener requests and consistency for the programme.
Conveners: SOC
29 May–05 Jun 2025
: PCII (SOC Part 2): assigning of time blocks, rooms, days and exact session times to each session on the basis of convener requests and consistency for the programme.
: SOC
06–18 Jun 2025
Public: Convener Part 3 (SOIII): oral/poster selection (according to the assigned timeblocks), ordering of presentations, indication of potential invited keynote presenters by Conveners.
Conveners: Conveners
06–18 Jun 2025
: Convener Part 3 (SOIII): oral/poster selection (according to the assigned timeblocks), ordering of presentations, indication of potential invited keynote presenters by Conveners.
: Conveners
19 Jun–02 Jul 2025
Public: PCIII (SOC Part 3): finalization of programme
Conveners: SOC
19 Jun–02 Jul 2025
: PCIII (SOC Part 3): finalization of programme
: SOC
03 Jul 2025
Public: Letter of schedule email (information to authors with precise details regarding session, time and length of presentation, etc.).
Upload of conference programme on website.
Upload of conference programme on website.
Conveners: Copernicus
03 Jul 2025
: Letter of schedule email (information to authors with precise details regarding session, time and length of presentation, etc.).
Upload of conference programme on website.
Upload of conference programme on website.
: Copernicus
31 Jul 2025
Public: Deadline for presenter registration
Conveners: Authors
31 Jul 2025
: Deadline for presenter registration
: Authors
31 Jul 2025
Public: Early registration deadline
Conveners: Community
31 Jul 2025
: Early registration deadline
: Community
01 Aug 2025
Public: Deadline for Letter of invitation requests
Conveners: Community
01 Aug 2025
: Deadline for Letter of invitation requests
: Community
15 Aug 2025
Public: Deadline for conference registration with bank transfer payment
Conveners: Community
15 Aug 2025
: Deadline for conference registration with bank transfer payment
: Community
15 Aug 2025
Public: Deadline for daily programme
Conveners: Conveners
15 Aug 2025
: Deadline for daily programme
: Conveners
07–12 Sep 2025
Public: EPSC-DPS 2025
Conveners: Community
07–12 Sep 2025
: EPSC-DPS 2025
: Community